Our Bozeman, Montana based client is a leading technology design firm that procures and deploys high-end home and small enterprise networks, automation, audio video systems, lighting and shade control, security and surveillance, energy management systems and more.
The Project Coordinator assists in the coordination of residential and commercial installation projects from the sales process through project completion, optimizing project communication and profitability, and assisting with project paperwork while promoting customer satisfaction and quality control.
Maintain communications between company and all parties involved, including client, general contractor, architect, interior designer, lighting designer, engineers, consultants, etc.
Ensure timely completion and delivery of project documents to communicate the intended wiring design, layout, appearance, and programming requirements.
Maintain up-to-date project documentation that is complete, accessible, and in-line with current scope of work.
Ensure field work is scheduled appropriately and completed on a timely basis.
Confirm all equipment and materials are requested, staged, and arranged to be delivered to site.
Manage expectations of clients, contractors, and designers to ensure they remain realistic and attainable.
Confirm payment has been received from client prior to related product orders.
Maintain and update real-time scheduling, working directly with Project Managers and Production Manager.
Maintain project checklists and update project binder with meeting notes, detail drawings, product specifications, correspondence, punch lists, construction schedules, and programming information.
Review proposed change orders and request prompt submission of change orders for any re-design.
Spearhead change order process and ensure paperwork is assembled and ready for review.
Keep current on project AFPs (application for payments) so deposits are received prior to purchase request of phase components and materials.
Schedule and conduct project review and update meetings with the Designer, Production Manager, Project Manager, and/or Lead Technician to review the system design, management, and execution.
Request purchase of equipment and materials to ensure equipment is in stock prior to installation date.
Assist in accounts receivable process by adhering to company policy regarding payment and collection.
Additional duties as assigned by the Production Manager.
Required: High School Graduate.
Preferred: College degree and/or courses in electronics, project management, electrical engineering, and/or construction.
Two years of experience in the AV industry with preferred experience in project coordination and/or project management in the installation process of large-scale integrated systems.
Ability to coordinate people and processes, to read and understand technical specifications and blueprints, and to communicate at a high level with architects, builders, clients, and staff.
Ability to carry up to 50 pounds.
Ability to perform calculations, analyze reports, meet deadlines, and engage in strategic and creative problem solving.
Competitive annual salary. DOE.
Employer paid health insurance and life insurance
Dental, vision, and family health insurance available
$75/quarter Wellness Stipend.
Paid time off.
401k with 3.5% employer match available after 6 months.